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The Accountant provides financial management services that include the management of payroll, various general ledger account reconciliations, project accounting support, grant management, and payroll support. Prepares statistical and narrative reports to analyze, examine, interpret, and reconcile payroll records, general ledger accounts, grants and contracts to ensure the integrity of information and compliance with legal requirements. Recommends, develops, designs and implements upgrades and improvements to procedures as assigned.
The Assistant Facilities Manager will assist with the daily functions of the Facilities and Operations division of the Center for Administration and Business Operations. The Facilities and Operations division is responsible for the safety and security of the collection and staff, functionality of the physical plant, garden maintenance, custodial, garage operations, and event support. This position supports the Facilities Manager and the Director of Facilities and Operations during a major campus renovation construction project by assuming some responsibility for day-to-day tasks as well as participating in general project facilitation.
This is an exciting time as the Oakland Museum of California celebrates our 50th anniversary, and our membership program is stronger than ever. The Membership Coordinator provides support for OMCA’s membership program, part of the Center for Philanthropy and Institutional Advancement. This position coordinates museum membership activities and communications, mails renewal requests and fulfillment packages, and maintains the membership database. The Membership Coordinator responds to member inquiries on the phone, in person, and via email. The person in this role acts as a primary liaison to many of the Museum’s members, providing excellent customer service and proactive problem solving.
The Deputy Director establishes and directs the strategy for community engagement and social impact through exhibition and core gallery programming, and collections. With active communication, problem-solving, and decision-making, the Deputy Director acts as a motivational leader and supervisor to the collections, curatorial, experience development, design, project management, production, and program evaluation teams that make up the Center for Experience Development and Collections. As a core member of the Executive Team, the position contributes to the policy-making for, and management of the Museum including supporting the Museum’s mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future.
AT OMCA, WE VALUE: EXCELLENCE, COMMUNITY, INNOVATION, AND COMMITMENT
We are committed to excellence and working at the highest standards of integrity and professionalism. We believe everyone should feel welcome and part of our community, both within the Museum and with our visitors and neighbors. We embrace innovation and calculated risk-taking to achieve our mission. Our commitment to our work at the Museum demonstrates a sense of purpose and a shared accountability for the institution’s success.
OMCA is working towards an institution-wide, multi-role volunteer program that will enable the organization to expand program offerings, advance departmental goals, and create institution-wide staff capacity with the help of trained volunteers that can support the institution in a wide variety of roles. This position will work with key stakeholders from across the institution to develop opportunities that will attract and engage diverse community members in a spirit of equity and inclusion and that will reinforce the institution’s commitment to financial sustainability and fostering social cohesion among OMCA’s audience, neighbors, and supporters.
The Volunteer Manager oversees the effective management and coordination of a large volunteer corps, including those who engage audiences in our galleries, as part of Museum programs on and offsite, ambassadors who provide welcome and wayfinding services, and general administrative volunteers. The position oversees all administrative, managerial, and performance-based aspects of the volunteer program, ensuring the highest standards of excellence in customer service. The position ensures the Museum has enough volunteers to fulfill its service mission, that they are deployed to service institutional goals, that they are effective ambassadors for the organization, and that they are reflective of the diversity of our visitors and the surrounding community. The position also collaborates with other departments to secure volunteers as needed for exhibitions, education, administration, corporate relations, board, community engagement and more.
The Collections Data & Media Systems Administrator will implement and monitor policies and procedures for data handling and information flow for all collections database systems. They will manage and provide oversight of table structures, lexicons and data standards, oversee and monitor database integrity, record management and data entry consistency of the Museum’s CollectionSpace and Digital Asset Management database systems (DAM). They will play a lead role in the development, administration and support of the Museum’s central collections management system, interactive and web technologies and the project manager in the selection and implementation of the Museum’s first DAM.
This position will be responsible for developing complex queries, exports, imports, and custom reports. They will provide expertise, training to allow the Museum’s database systems to be fully utilized by staff, assist management in assessing and analyzing data, and provide senior management with information needed for strategic decision-making. Responsibilities will also include researching, planning, coordinating and monitoring systems upgrades, researching other database applications, making recommendations and developing long-term plans for testing, implementation and data conversion of each system; monitoring those conversion and integration processes with existing database systems.