Oakland Museum of CA

Project Coordinator

Req No.
2021-1396
Category
Project Management
Type
Regular Full-Time

Overview

The Project Coordinator provides project-specific support to institutional projects and cross-functional teams across the Museum with responsibilities that include drafting schedules, tracking budgets, writing agendas, leading meetings, and facilitating communication between teams and team members. Potential projects have a broad reach and could include gallery rotations and installations, public programming, event planning, digital projects, and design studio support. The Project Coordinator also serves in a support role to Project Managers, assisting with asset tracking, scheduling, database management, and other related administrative tasks. The position requires a highly organized individual, creative thinker, and collegial team member, who can also function as a transparent, inclusive, and collaborative decision-maker and leader.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following reflects OMCA’s definition of essential functions for this position but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons. 

 

INSTITUTIONAL RESPONSIBILITIES

  • Support the Museum’s mission, values, vision, and core commitment to the visitor experience, community engagement, anti-racism,, and institutional relevancy for the future.
  • Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement.
  • Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives.
  • Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement.
  • All positions will have core functional responsibilities, cross-functional team activation and learning and development as a core function of each role.

 

POSITION DUTIES AND RESPONSIBILITIES

  • Coordinate all aspects of assigned projects. Oversee project budgets, workflow, and schedules in consultation with relevant personnel; monitor project expenditures and report against targets; track and continually revise schedules and timelines. 
  • Foster a culture of transparency through exemplary and inclusive communication practices.
  • Plan, lead and facilitate cross-functional team meetings; foster productive relationships and mutual understanding between project team members and stakeholders.
  • Assist Project Managers on large-scale exhibition and institutional projects.
  • Collaborate with Project Managers to continue to improve project coordination and management processes across the institution.

Qualifications

EXPERIENCE

  • Ability to display and encourage visitor and internal customer service, take and share responsibility and treat others with respect. 
  • 2-4 years of related experience.
  • English language proficiency in both spoken and written form.
  • Ability to handle multiple tasks simultaneously and take initiative as needed.
  • Strong communication and written skills; understanding of basic budget concepts.
  • MS Office (Word, Excel, PowerPoint), Smartsheet, Google Apps, Filemaker.

 

WORK ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The environment may include:

  • Museum environment involves both indoor and outdoor working conditions
  • Ability to travel between OMCA locations, and other travel as required by position responsibilities

 

EEO STATEMENT

The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and the surrounding community. In compliance with the Americans with Disabilities Act, OMCA will provide reasonable accommodations to qualified individuals with disabilities.

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