Oakland Museum of CA

Project Manager*

Req No.
2021-1369
Category
Project Management
Type
Regular Full-Time

Overview

The Project Manager manages and coordinates all aspects of project management functions related to the organization, development, and implementation of temporary in-house exhibitions, permanent gallery rotations, traveling exhibitions, institutional programming, and digital projects. This includes responsibility for drafting schedules, developing and tracking budgets, writing agendas, leading meetings, and facilitating communication between cross-functional teams at all levels. This position will also be called upon to assist with other institutional project management needs. The Project Manager functions as the lynchpin for assigned projects through which most, if not all, of the related activities are filtered, and is relied upon to be an advocate for their successful completion.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following reflects OMCA’s definition of essential functions for this position but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons. 

 

INSTITUTIONAL RESPONSIBILITIES

  • Support the Museum’s mission, values, vision, and core commitment to the visitor experience, community engagement, anti-racism and institutional relevancy for the future;
  • Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement;
  • Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives;
  • Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement.
  • All positions will have core functional responsibilities, cross functional team activation and learning and development as a core function of each role

 

POSITION DUTIES AND RESPONSIBILITIES

General Project and Exhibition Management

  • Manage all aspects of project management functions related to the organization, development, implementation, and archiving of temporary in-house exhibitions, permanent gallery rotations, traveling exhibitions, institutional programming, and digital projects; 
  • Develop and oversee project budgets and work schedules in consultation with relevant personnel; monitor project expenditures and report against targets; track and continually revise schedules and timelines 
  • Review, create, manage, and disseminate contracts with independent contractors related to projects assigned in compliance with labor laws
  • Plan, lead and facilitate core and cross-functional team meetings; foster productive relationships and mutual understanding between project team members and stakeholders
  • Serve as an equal and pivotal member of exhibition and project core teams
  • Manage cross-departmental projects as assigned
  • Ability to display the competencies of strategic thinking, development of self and others and ability to deploy and align organizational strategies and objectives
  • Ensure essential information is communicated consistently and in a timely manner with key partners

 

Administration

  • Assist in the annual budgeting process 
  • Continually strive to improve project management processes across the institution
  • Provide guidance to project coordinators in the development and management of production budgets, schedules, workflow and processes for cross functional teams

Qualifications

EXPERIENCE

  • Ability to deliver results, facilitate and influence others and problem solve beyond temporary solutions 
  • 4-6 years of related experience
  • English language proficiency in both spoken and written form
  • Some content knowledge in the areas of California art, natural sciences or history is a plus
  • Some knowledge of the process of exhibition development and installation is a plus
  • Some knowledge of the roles played by educators, developers, designers, programmers, curators, and marketers is a plus
  • Proven experience in project coordination and/or project management experience
  • Strong communication and written skills; ability to draft business plans to determine the feasibility of undertaking new projects
  • MS Office (Word, Excel, PowerPoint), Smartsheet, Google Apps, Filemaker

 

WORK ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The environment may include:

  • Museum environment involves both indoor and outdoor working conditions
  • Ability to travel between OMCA locations, and other travel as required by position responsibilities

 

EEO STATEMENT

The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and the surrounding community. In compliance with the Americans with Disabilities Act, OMCA will provide reasonable accommodations to qualified individuals with disabilities.

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