Oakland Museum of CA

  • Collections Data and Media Systems Administrator

    Req No.
    Information Technology
    Project Full-Time
    Targeted Job Start Date
  • Overview

    The Collections Data & Media Systems Administrator will implement and monitor policies and procedures for data handling and information flow for all collections database systems. They will manage and provide oversight of table structures, lexicons and data standards, oversee and monitor database integrity, record management and data entry consistency of the Museum’s CollectionSpace and Digital Asset Management database systems (DAM). They will play a lead role in the development, administration and support of the Museum’s central collections management system, interactive and web technologies and the project manager in the selection and implementation of the Museum’s first DAM. 


    This position will be responsible for developing complex queries, exports, imports, and custom reports. They will provide expertise, training to allow the Museum’s database systems to be fully utilized by staff, assist management in assessing and analyzing data, and provide senior management with information needed for strategic decision-making. Responsibilities will also include researching, planning, coordinating and monitoring systems upgrades, researching other database applications, making recommendations and developing long-term plans for testing, implementation and data conversion of each system; monitoring those conversion and integration processes with existing database systems.



    The following reflects OMCA’s definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons. 



    • Support the Museum’s mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future;
    • Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement;
    • Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives;
    • Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement.


    • Maintain and support the Museum’s instance of CollectionSpace
    • Serve as Project Manager in the selection and implementation of a Digital Asset Management System
    • Work closely with Registrars, Curators, Preparation Staff, Marketing etc. to ensure the CollectionSpace and DAM are meeting the Museum’s needs
    • Respond to users’ questions and solve users’ problems related to CollectionSpace and the Digital Asset Management System
    • Review and Implement new features, customizations and software upgrades for both systems
    • Oversee the development and implementation of API’s to share data between CollectionSpace, the Digital Asset Management System, online resources and in-gallery exhibitions
    • Develop, implement and maintain a user-training program for CollectionSpace and Digital Asset Management System



    • Ability to display and encourage visitor and internal customer service, take and share responsibility and treat others with respect
    • Bachelor or Master's degree in computer and information systems, museum studies and /or related field
    • 3+ years relevant experience
    • Excellent problem solving skills and ability to work independently
    • Proficient in at least two scripting languages
    • Hands-on experience working with relational databases such as MySQL or Microsoft SQL Server
    • Experience working in a museum setting and knowledge of museum operations, policies and standards
    • Experience working with REST-style web service technologies
    • The ability to communicate technical information to both technical and non-technical people
    • Experience working with collections management and digital asset management systems



    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The environment may include:

    • Typical office environment
    • Noise, such as groups of people working in enclosed areas



    The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and the surrounding community. In compliance with the Americans with Disabilities Act, OMCA will provide reasonable accommodations to qualified individuals with disabilities.


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