Oakland Museum of CA

  • Senior Production Manager*

    Req No.
    Regular Full-Time
    Targeted Job Start Date
  • Overview

    The Senior Production Manager is a big-picture thinker and a positive and supportive team leader, responsible for the management and implementation of exhibition and core gallery production and media, as well as the oversight of all Preparator activities related to the collections. Reporting to the Associate Director, Exhibitions, and managing a team of both full time and on-call Preparators, the Senior Production Manager brings a collaborative spirit to the work of scoping, developing, and monitoring staffing and production plans for exhibitions, integrating that work with collection activities on and off site, prioritizing projects and assignments on a daily, weekly, monthly and annual basis, continually conducting overall project and calendar risk assessments in a deadline-driven environment, and supporting institutional objectives for campus-wide initiatives.



    The following reflects OMCA’s definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons.



    • Support the Museum’s mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future
    • Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement
    • Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives
    • Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement



    • Supervise and cultivate a strong, collaborative and aligned team of full-time and on-call Preparators through clear and consistent communication, planning and priority setting; conduct annual goal setting and evaluation with direct reports; conduct recruitment and hiring, as needed
    • Provide coaching and training opportunities for Preparator staff, particularly as relates to professional skill building and developing and maintaining a health and safety program
    • Prepare and communicate annual production timeline and staff schedule for exhibitions, core galleries, collections storage and other campus projects such as onsite marketing and wayfinding; work in collaboration with stakeholders across the organization to ensure priorities and needs are being addressed; adjust plans as assumptions shift
    • Consult on the development of annual exhibition and gallery calendar to ensure alignment of production staffing resources
    • Develop, manage, monitor and reconcile budgets across production shop, staff development, and core gallery upkeep; consult with Associate Director, Exhibitions and project teams to scope exhibition plans and budgets; plan, manage and monitor all production-related purchasing to maximize use of resources
    • Provide guidance and oversight to Lead Preparators in the development and management of production budgets, schedules, workflow and processes for exhibitions and core gallery projects; provide budget and other solutions and adjustments in response to various project changes and value engineering needs
    • Work in close collaboration with other teams across the institution, most importantly Registration, Collections, Conservation, Curatorial, Facilities and Operations, and Information Technology to ensure strategic deployment of resources (people, time and budget) and accountability around institutional priorities
    • Establish and monitor standards related to production and handling of artifacts
    • Serve as Lead Preparator on select projects as needed
    • Maintain and promote health and safety of project work sites, shops, tools and equipment in coordination with Facilities and Operations and according to institutional policies and protocols



    A level of experience that demonstrates possession of the necessary knowledge and abilities for this position is required as noted:

    • Ability to deliver results, facilitate and influence others and problem solve beyond temporary solutions
    • Minimum 5 years experience in supervisory/managerial role in a production-based environment; previous exhibition preparation/fabrication experience a plus
    • BA in relevant field preferred
    • English language proficiency in both spoken and written form
    • Strong organizational, communication, and negotiating skills
    • Management style that can adjust to unexpected shifts in or additions to the calendar
    • Professional approach to working within a complex, creative environment; experience with living artists a plus
    • Excellent personnel management skills in alignment with the Museum’s values of building an inclusive and empathetic community of employees
    • Ability to manage multiple projects at different stages of development simultaneously
    • General knowledge of the critical path of exhibition development
    • Knowledge of scheduling spreadsheets (Excel, Google sheets, Smartsheet), Autodesk software, and other project management software; imaging or drawing software such as Vectorworks, a plus
    • Familiarity with the latest in media technology use within the Museum environment
    • Knowledge of conservation standards for artifact handling, storage and climate control
    • Ability to read blueprints and interpret design and construction drawings
    • Knowledge of electrical, including audio/visual hardware, soldering, circuitry, and basic wiring
    • Strong knowledge of museum policy and ability to clearly communicate those policies to Preparator staff
    • Valid CA driver’s license



    While performing the duties of this position, the employee is frequently exposed to the following:

    • Noise, such as groups of people working in enclosed areas including vehicle and machinery noise
    • Typical office environment
    • Ability to lift up to 50 lbs



    The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and surrounding community.


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