Oakland Museum of CA

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Chief Operating and Financial Officer*

Chief Operating and Financial Officer*

Req No. 
2017-1219
Category 
Finance
Type 
Regular Full-Time
Closing Date 
..
Schedule 
..
Targeted Job Start Date 
12/1/2017

More information about this job

Overview

The Oakland Museum of California values are fundamental to our institutional culture and guide our work together.

 

Excellence: We are committed to excellence and working at the highest standards of integrity and professionalism. 

Community: We believe everyone should feel welcome and part of our community, both within the Museum and with our visitors and neighbors. 

Innovation: We embrace innovation and calculated risk-taking to achieve our mission. 

Commitment: Our work at the Museum demonstrates a sense of purpose and a shared accountability for the institution’s success.

 

OMCA is seeking a new Chief Operating and Financial Officer (“COO/CFO”) to join their leadership team. The talented staff, committed Board of Trustees, and leadership team are united under the shared values of Excellence, Community, Innovation, and Commitment, which are fundamental to OMCA’s institutional culture, guiding their work together. The COO/CFO is a core member of the executive team and will inhabit a pivotal position at the entire institution. The successful candidate will be not only an excellent manager, but a fine leader. The COO/CFO will operate through a lens of civic engagement and social justice.

Responsibilities

PRIMARY RESPONSIBILITIES  

 

  • Establishes the plan for the Museum’s financial sustainability
  • Directs the administrative and operational functions of the institution
  • Takes a leadership role in establishing institutional policies and practices in support of Museum’s strategies and objectives
  • Is the primary liaison to Board Committees including Finance, Audit, Investment, and Facilities
  • Is responsible for strategic and annual planning
  • Manages earned and enterprise revenue, including Museum store, cafe, garage, and facility rentals
  • Provides direct supervision of, and serve as motivational leader to, one of the Museum Centers (Center for Administration and Business Operations) including finance, facilities, operations, business development, and technology teams
  • Institutional ambassador and spokesperson, both internally and externally  

KEY RESPONSIBILITIES 

As a senior leader of the Museum, responsibilities are shared across two core areas:

 

            Executive & Institutional Leadership

  • Develop, embrace, model, inspire, and communicate institutional mission, vision and goals, sharing leadership of the entire Museum as well as advocating for and directing Center for Administration and Business Operations (“CABO”) functions
  • Strategic implementation of broad institutional decision-making, including strategic planning and capacity building
  • Museum policy-making and management in collaboration with other Center directors
  • Strategic institution-wide thought leadership, planning, prioritization, and initiative creation such as advancement of diversity and procedural development
  • Contribute to the prudent and ongoing monitoring of annual Museum budget and financial demands to ensure a sustainable future
  • Nurture leadership throughout OMCA
  • Represent OMCA to stakeholders both internally and externally, including committees of the Board, neighbors, and partners
  • Serve as Acting Director in the absence of the Executive Director, as requested

            Operations and Financial Leadership

 

            Financial Strategy, Oversight, and Management

  • Oversee all accounting and financial functions of the Museum, ensuring successful and responsible strategic development and management of OMCA finances
  • Direct Center budget preparation and administration in partnership with senior staff
  • Lead institutional revenue and profitability strategy-making. Manage and negotiate legal, contractual, and governmental filings and insurance to ensure compliance
  • Partner with the Director, Human Resources on workers compensation and benefits schedule
  • Serve on institution’s 403B Fiduciary Committee
  • Act as primary liaison to Board Finance, Investment, and Audit Committees, as well as outside investment advisor, audit, and tax contractors

            Business Development and Sales

  • Strategic leadership to Museum earned revenue lines including financial analysis and ensuring effective management
  • Initiate and manage partner relationships with similar institutions, customers, and vendors
  • Lead collaborative process development and dynamic response to expanding revenue; drive strategic enterprise growth that is both mission and margin aligned
  • Build capacity with department heads within the Center for Administration and Business Operations ("CABO")

            Facilities, Operations, and Technology

  • Oversee all operational aspects of the Museum, ensuring a world-class experience for visitors
  • Oversee security, event production, emergency preparedness, visitor and staff safety systems, policies, and procedures
  • Oversee facilities management including ongoing maintenance and long term planning for physical plant and technology infrastructure at the Museum, the Conservation Lab, and Collections Research Center
  • Lead long-range campus and technology planning and projections for the Museum
  • Lead City of Oakland partnership relating to Lease Agreement and OMCA responsibilities
  • Spearhead technology vision for the organization, including strategic leadership toward integrated information systems, technology strategy, processes, solutions, and partnerships

            Management and Administration

  • Collaborate with Executive Team colleagues in creating tactical plans for implementation of OMCA’s business model and strategic plan, including performance monitoring
  • Direct CABO priority-setting, budget planning, and management
  • Develop, negotiate, and monitor professional services contracts
  • Liaison to outside counsel for evaluation of legal issues and concerns

Qualifications

ESSENTIAL SKILLS AND EXPERIENCE 

OMCA is looking for candidates with extensive experience and multiple talents.

 

Experience Requirements

  • Required: A minimum of 4 years senior management experience and 10 years of relevant work experience

Expertise Requirements

  • Required: a demonstrable record of success in financial management, fiscal sustainability, with a particular focus on nonprofit financial management and accounting standards, policies, and procedures, including not-for-profit GAAP
  • Required: a demonstrable record of success in operations management and leadership
  • Strongly preferred: a skilled facilities manager, including technology, safety, security, and emergency preparedness
  • Strongly preferred: business analysis and management talent
  • Preferred: cultural or educational institutional management experience 

Educational Requirements

  • Required: B.A. degree, or equivalent, in relevant field such as financial management, accounting, business, operations, marketing, or non-profit management
  • Preferred: M.B.A.

Leadership Requirements

  • Innovative and forward thinking leader and changemaker with strong analytical skills
  • Demonstrable achievement as a collaborator, coach, and coalition-builder
  • A strong communicator with excellent interpersonal skills and a capacity for leading a diverse staff equitably

Technical Skills

  • Blackbaud Financial Edge
  • Adaptive Insights
  • MS Office
  • Google Apps
  • Integrated technology systems knowledge including:
    • Web development
    • Content and data management
    • Customer relationship management

 

WORK ENVIRONMENT

While performing the duties of this position, the employee is frequently exposed to the following: 

 

  • Noise, such as groups of people working in enclosed areas
  • Typical office environment
  • Ability to lift up to 25 pounds 

 

EEO STATEMENT 

The Oakland Museum of California is a multicultural organization, committed to diversity and practicing equal opportunity employment in recruitment and hiring. Qualified candidates of diverse backgrounds are encouraged to apply for open positions.